Hays — Streamlining CV Formatting — Portfolio

Description

Hays, the world's leading recruitment experts, approached Rocketech with a challenge. They were facing significant operational issues related to CV formatting. The company had a large team of recruiters, each spending a substantial amount of time manually converting resumes into a standardized format. Rocketech was tasked with creating a custom IT solution to streamline this process and optimize the company's internal workflow.

Backend

Node.js, Express.js, Passport.js

Frontend

React, Grunt/Gulp

Database

MongoDB, Mongoose

Our role and company services

Project Management, Full Stack Development, Design, DevOps, QA, Support

The challenge

Hays had 200+ of recruiters, all needing a single solution to optimize their operations efficiently.
The project involved creating an internal tool, including server setup and compliance checks.
Integration with external platforms like the target area's largest employment-focused platform and LinkedIn was essential.
The goal was to reduce the time spent on resume formatting from hours to just a few clicks or a minute.

Project management

We broke the project down into multiple iterations, each addressing specific aspects of the challenge. Rocketech handled environment setup, server configuration, and compliance checks to ensure a smooth deployment.

Project iterations:

Prototype development to test the solution's feasibility.
Integration with LinkedIn, HeadHunter, and Word and doc. files convertor.
Data uploading from various sources.
Data storage and structuring.
Tables and user segmentation.
Personal data storage and protection.
Linking data to key performance indicators (KPIs) for a bonus system.

Pitfalls

One of the first technical hurdles we encountered was integrating with the target area's largest job-seeking platform. Hays was initially hesitant to invest in a costly license. But Rocketech found a solution by reformatting the HTML code on the page.

We also transitioned from a fixed-price model to a dedicated team to create a more adaptable and efficient system.

Functionality

The solution is a powerful tool that automates CV formatting. Recruiters could simply input a link to a candidate's profile, customize the CV format, and the tool would generate a PDF with the desired layout. The instrument also stored data efficiently, creating a foundation for future expansions.

The main features that are not protected by NDA include:

Login
Admin panel
API converting module
BI statistics
File export

Results

We delivered an IT solution that converts resumes into the desired format. It includes an API converting module, BI statistics, and export functionality. Cutting-edge security protocols ensure personal data protection.

Before our product, it would take Hays' recruiters up to 2 hours to process a single CV. The new solution reduced this time to 2 minutes.

The application is segmented by recruiters and provides statistics on each specialist's productivity. This feature became the basis of a new motivation and reward system.

The project evolved over time. It started as a CV formatting tool but gradually transformed into a mini-ERP system. It was integrated into Hays' internal motivational KPI system. Recruiters' bonuses were linked to the number of resumes they generated, incentivizing productivity.

See more cases

YOU(th)

HealthTech · web and mobile app

YOU(th) is a wellness app that uses AI and smartphone sensors to run a quick, non-invasive health check in under two minutes. No wearables, no clinic visits. It analyzes face videos, voice samples, and eye images to track over 50 wellness biomarkers and detect early signs of health risks.

AggloPay

FinTech · web app

AggloPay is a modern payment platform designed around the way merchants in Cameroon operate. It brings together mobile money, bank cards, and USSD into one system — no extra accounts, no manual workarounds. We took the project from first sketches to a working product in two months, covering design, development, and integrations with local payment services.

WTF

FinTech / WealthTech · web and mobile app

Managing a fund for high-net-worth individuals comes with unique challenges — standard SaaS solutions often fall short of delivering the flexibility and sophistication required. Our client, a fund with $100M in assets, needed a system capable of handling both fiat and cryptocurrency transactions, integrated trading functionality, and fast, AI-powered reporting to provide investors with detailed performance insights.

Guestroom

Social · mobile app

Guestroom is a bespoke social media platform and mobile app connecting creators with their followers, allowing artists to monetize their content. In a nutshell, it's a startup and unique social network where creators can share exclusive text and photo content, and followers can pay for access.

RPS Millionaire

GameTech / Blockchain · web and mobile app

RPS Millionaire reimagines the timeless game of Rock Paper Scissors (RPS) into a thrilling digital experience. It encapsulates the nostalgic simplicity of childhood gameplay while introducing an enticing twist — the opportunity to win one million dollars. Players can cash out their winnings at every fifth round or continue their quest for the ultimate prize.

Kosmo

Dating / Social · mobile app

Kosmo is a mobile dating app designed to help users find their potential partners using astrology. The app allows users to like and super-like profiles, create matches, and engage in group and private chats on various topics like sports, yoga, reading, religion, and much more. The project goal was to create a dating app with a star twist — the matching is done based on users' zodiac signs.

QuizWithIt

EdTech · web app

QuizWithIt is a digital platform designed to provide an interactive and engaging way for users to learn and test their knowledge. The primary goal was to build a functional yet entertaining tool for bloggers and educators to reach and engage their audience. The product idea was to create an engaging educational quiz platform with a freemium subscription model.

Zuzan

Productivity · web app

Zuzan is an innovative online scheduling tool created to meet the needs of businesses. Through several business pivots, together with the client, we developed a comprehensive platform that offers customizable features and seamless integrations to enhance productivity in the modern workplace.

Optimizing Recruitment with Hays: CV Formatting Redefined